Add Stronger Controls Around Supplier Changes and Payments
Internal collusion is one of the hardest fraud patterns to catch, because every individual step can look legitimate. ArayaPRO adds independent verification and a complete audit trail around supplier changes and payments.
Are you struggling with...?
Internal fraud rarely looks like fraud from the inside — it looks like someone doing their job.
One person controls too much of the process
Where the same person can add a supplier, change their bank details, and approve their payment, there's no independent check on any of it.
Supplier records changed without scrutiny
Bank details or supplier information can be edited with no independent verification that the change is legitimate.
No audit trail of who changed what
When a supplier record looks wrong, it's often unclear who changed it, when, or why.
Approvals based on trust between colleagues
Payment approvals often rely on familiarity and trust rather than independent evidence.
Independent verification, regardless of who's asking
ArayaPRO validates supplier and bank changes against independent registry and banking data — not the say-so of whoever made the change — and keeps a complete, tamper-evident audit trail of every supplier update, approval and payment decision.
- Independent registry & bank verification
- Callback procedures for bank changes
- Full audit trail of every change
- Flagged payments for review
Why independent verification helps
Verification doesn't depend on trust
Supplier and bank changes are checked against external data, not accepted because a colleague made the change.
A complete record of every change
Full audit trail showing who changed what, and when, across every supplier.
Evidence if something needs investigating
A documented history supports investigation, rather than relying on memory or assumption.
Built for the full supplier lifecycle
Audit trail and independent verification run across the whole ArayaPRO platform.
Supplier Onboarding
Onboard suppliers with identity verified against global corporate registries and bank branches, and bank accounts confirmed with microdeposits and callback procedures.
Document Validation
Request contracts, insurance, and compliance documents, and let AI review flag missing information or inconsistencies before a human has to.
Payment Verification
Every payment is cross-checked against trusted databases before it's released, so mismatches and risk are caught pre-payment, not after.
Risk & Insights
Purpose-built reports across risk, coverage, and audit trail, so you always know exactly where supplier risk stands across your portfolio.
Radar
Ongoing media monitoring flags positive and adverse news about your suppliers, before it becomes your problem.
Frequently asked questions
No software can eliminate internal fraud entirely. ArayaPRO adds independent verification and a complete audit trail that make manipulation harder to execute and easier to detect.
ArayaPRO's independent verification and approval workflow support segregation of duties by ensuring supplier and bank changes are checked against external data rather than relying solely on internal sign-off — the specific controls you enforce remain a matter of your own policy and configuration.
The supplier's business registration and bank details would still be checked against independent registry and banking data, and the addition would appear in the audit trail — reducing the chance it goes unnoticed.
Higher-risk changes can trigger microdeposit and callback verification through contact details already on file, independent of whoever submitted the change.
No — smaller finance teams often have less separation between who can add, change and approve suppliers, which makes independent verification particularly valuable.
Ready to strengthen controls around supplier changes?
Book a demo and see how ArayaPRO adds independent verification and audit trail to every supplier change.